Get a Free Event Quote in Nairobi Today

How to get a free event quote in Nairobi

Getting an event planning quote does not need to be complicated. Send the planner your event basics, explain what you need and allow the team to build an estimate around your date, location, guest count and preferred services.

Events Created With Love offers event planning and rental services for birthdays, weddings, corporate functions, baby showers, picnics and private celebrations. A quotation can be used to compare options, adjust your budget and decide which services you want to book.

1. Choose the best contact method: WhatsApp, email or the form below.
2. Share your date, location, guest count and event type.
3. List the services you want included in the estimate.
4. Send inspiration photos, a theme or colour preferences if available.
5. Review the quotation and request changes if necessary.
6. Approve the final quotation and make the required deposit to secure the booking.

If you need an event planning estimate in Nairobi, it is better to share a realistic guest count and venue early. These two details influence almost every part of the quote, including equipment quantities, transport, setup time and staffing.

Option 1: Request your quote on WhatsApp

WhatsApp is usually the easiest option when you want a quick conversation. You can send your event information, venue photos, inspiration images and location pin in one place.

Tap the button below to open a pre-filled WhatsApp message:

WhatsApp Us for a Free Quote

Suggested WhatsApp message

Hi Events Created With Love. I would like a free event quote for a [event type] on [date] at [location]. We expect approximately [number] guests. We need [services]. Our approximate budget is [amount]. Please advise on availability and package options.

For urgent events, mention that your date is approaching. The team can then check availability, equipment and staffing before preparing suitable options.

Option 2: Send an email enquiry

Email is useful when you have a detailed brief, several inspiration images or a corporate event document to share. Include the subject line Request for Free Event Quote – [Event Date] so your request is easy to identify.

Email: info@eventscreatedwithlove.co.ke

Email CWL for Your Event Estimate

Add your venue name, location, event date and expected guest count even if you are still deciding on the final details. The planner can explain which information is essential and which items can be confirmed later.

What information should you prepare?

A good quotation depends on a clear event brief. You do not need to know every detail before contacting CWL, but the following information helps the team prepare a useful estimate.

Essential information

• Event type: Explain whether it is a birthday, picnic, baby shower, wedding, corporate event or another celebration.
• Date: Give the exact date, plus one alternative date if your schedule is flexible.
• Venue: Share the venue name, estate or Nairobi neighbourhood, and whether the event is indoors or outdoors.
• Guest count: Separate adults and children where relevant.
• Timing: Include guest arrival time and when the venue will be available for setup.
• Services: List the items you need, such as décor, tents, furniture, entertainment or picnic styling.
• Budget: A budget range helps the planner recommend realistic alternatives.

Helpful extras

• Inspiration photos or links.
• Preferred theme and colour palette.
• Venue photos or a Google Maps location pin.
• Information about stairs, narrow entrances or parking limitations.
• Dietary restrictions or catering preferences.
• Whether you need delivery, setup, collection or teardown.

How response time works

Response time depends on the complexity of your event, the date you request and how much information you provide. WhatsApp is usually the most practical channel for an urgent enquiry because it allows you to send text, images, documents and your location in one conversation.

A small birthday or picnic request may be assessed more quickly than a large wedding or corporate production requiring several suppliers. For same-week or same-day events, contact the team as early as possible and clearly state that the booking is urgent.

A fast response does not necessarily mean that every item is available. Equipment, décor, transport and staff must still be checked before a booking can be confirmed.

Send an urgent WhatsApp enquiry

What happens after you receive your quote?

1. Review the scope: Check that all requested services and quantities are listed.
2. Check the venue details: Confirm that setup and collection times match your venue’s access rules.
3. Review costs: Look for the service subtotal, transport, setup, staffing and any applicable additional charges.
4. Request changes: Ask the planner to remove, add or substitute items if the estimate does not match your priorities.
5. Approve the final quotation: Confirm that you are happy with the final scope and total.
6. Pay the booking deposit: The date is reserved only after the required deposit is confirmed.
7. Receive final coordination: Confirm the setup schedule, venue access, contact person and remaining event details.

Events Created With Love publishes that reservations are secured after an 80% down payment is made to the designated till number. Confirm the current payment instructions directly with the team before sending money.

Sample event planning quote format

A quotation may look different depending on your event, but the following sample shows the kind of information you should expect to see.

The actual total depends on your date, location, guest count, selected equipment, décor requirements, transport and event complexity. A sample is only an illustration; request a personalised quotation for an accurate price.

Services you can include in your quote

You can request one service or combine several services into one event planning estimate. Linking your requirements together often makes it easier to coordinate a complete setup.

• Kids’ parties and birthday party planning
• Picnic parties and outdoor picnic setups
• Baby showers and celebration décor
• Corporate events and team functions
• Tent hire and outdoor shelter
• Tables and chairs for events
• Bouncing castles and kids’ entertainment
• Water fun and outdoor activities
• Foam and bubble machine rentals
• Cotton candy and popcorn machine rentals
• Horse and camel riding experiences
• Piñatas for every occasion
• View all Events Created With Love services

How to keep your event quote accurate

The first estimate becomes more useful when your event brief is specific. Use these tips before submitting your request:

• Use your best estimate of the guest count instead of saying “around many people.”
• Tell the planner whether children, adults or both will attend.
• Share whether your venue has a lawn, paved area, indoor room or pool.
• Explain whether you need a complete setup or only one rental item.
• Mention stairs, narrow gates, parking limits and restricted setup hours.
• Give a budget range so the planner can prioritise the most important features.
• Send one or two inspiration images rather than many unrelated examples.

If your budget is limited, say so early. A planner may be able to suggest a smaller setup, fewer décor items, a different equipment combination or a more practical venue layout.

FAQ: Free event quotes in Nairobi

1. How do I get a quote from an event planner in Nairobi?

WhatsApp your event date, venue, guest count, event type and required services to Events Created With Love. You can also email info@eventscreatedwithlove.co.ke or complete the quote form above.

2. Is the quotation free?

Yes. You can request an initial event estimate without paying for the quote. Payment is required later if you approve the quotation and want to reserve the date and services.

3. How soon can I get an event estimate?

Response time depends on the event requirements and team availability. WhatsApp is recommended for urgent requests because you can send all the necessary information quickly.

4. Can I request a quote for a last-minute event?

Yes. Send your request as soon as possible, including the exact date, location and guest count. Same-day or short-notice availability depends on available equipment, transport and staff.

5. Do I need to know my exact guest count?

An estimate is acceptable for an initial quote, but the final guest count should be confirmed before equipment, seating and catering quantities are finalised.

6. Can I get a quote for décor only?

Yes. You can request décor, balloons, a backdrop, cake table styling or another individual service instead of a complete event package.

7. Can the quote include tents, tables and chairs?

Yes. Tell the team how many guests you expect and whether you need children’s furniture, adult seating, buffet tables or shelter.

8. Does the quote include transport and setup?

Ask the team to show transport, delivery, setup, collection and teardown clearly in the quotation. These details can vary by location and event size.

9. When is my date officially booked?

Your date is not reserved simply because you requested a quote. Confirm the current payment terms with CWL; published information states that a reservation is made after an 80% down payment.

10. What if the first estimate is outside my budget?

Ask for alternatives. The planner may adjust the guest count, décor scope, furniture, entertainment or equipment combination to create a more suitable package.

11. Can I send venue photos with my enquiry?

Yes. Venue photos, a location pin and inspiration images can help the planning team understand access, layout and your preferred style.

12. Where can I contact Events Created With Love?

WhatsApp or call +254 705 062 788, email info@eventscreatedwithlove.co.ke , or visit the Events Created With Love contact page.